Dale Stephenson Limited
Privacy Notice
Reviewed: Apr 18

Privacy Notice

Your Personal Data

Dale Stephenson Ltd is committed to
protecting the privacy and security of your personal information. This privacy
notice describes how we collect and use personal information about you during
and after your working relationship with us in accordance with the General Data
Protection Regulation.

Data protection principles

We will comply with the data
protection law. This says that the personal information that we hold about you
must be:

Used lawfully, fairly
and in a transparent way

Collected only for
valid purposes and not used in any way that is incompatible with these

Relevant to the
purposes that we have told you about and limited only to those purposes.

Accurate and kept up to

Kept only as long as
necessary for the purposes we have told you about.

Kept securely

What we need

Dale Stephenson Limited Ltd will be what’s known as the
‘Controller’ of the personal data you provide to us. We only collect basic
personal data about you which does not include any special types of information
or location based information. This does however include name, address, email,
telephone number etc.

Why we need it

We need to know your basic personal data in order to provide you
with our services. We will not collect any personal data from you we do not
need in order to provide and oversee this service to you.

What we do with it

All the personal data we process
is processed by our staff in the UK. No 3rd parties
have access to your personal data unless the law allows them to do so.

We have a Data Protection regime in place to oversee the
effective and secure processing of your personal data. More information on this
framework can be found on our website.

How long we keep it

We are required under UK tax law to keep your basic personal
data (name, address, contact details) for a minimum of 6 years after which time
it will be destroyed. Your information we use for marketing purposes will be
kept with us until you notify us that you no longer wish to receive this
information. More information on our retention schedule can be provided upon

What we would also like to do
with it

We would however like to use your name and email address to
inform you of our future offers and similar services. This information is not
shared with third purposes and you can unsubscribe at any time via phone or
email. Please send an e-mail should you wish to be informed of offers.

What are your rights?

If at any point you believe the information we process on you is incorrect you request to see this information and even have it corrected or
deleted. If you wish to raise a complaint on how we have handled your personal
data, you can contact our Data Protection Officer who will investigate the

If you are not satisfied with our response or believe we are
processing your personal data not in accordance with the law you can complain
to the Information Commissioner’s Office (ICO).

Our Data Protection Officer is Lucy
Shickell and you can contact them at lucy@dalestephenson.co.uk.

This Privacy notice should be
read in accordance with Dale Stephenson Limited Data Protection Policy

Dale Stephenson Limited
Subject Access Request Procedure
Reviewed: Apr 18

Subject Access Request Procedure


Anyone can make a request for a copy of the information that
we hold on file for them. A request must be made in writing to Dale Stephenson
Limited, Unit 1, Albert Mills, Gratrix Lane, Sowerby Bridge, HX6 2DH.


Your request will be assessed and if we require further
information to confirm your identity and process your request we will request
it. Once your identity has been confirmed we will collate the requested
information and we will respond within 40 calendar days.


We may charge a fee for this service but you will be made
aware of any charges after requesting the information. The maximum charge is


Before we release any information to you we will review your
data to ensure that it does not contain information relating to other
individuals (third parties), any such information will be removed prior to your
documents being released as it is not relevant to you.


We will release the information to you however you request
i.e. post, e-mail and we will take special care to ensure that this is sent


It is important that we do not keep your data longer than
necessary, your SAR will be destroyed after 12 months of release.

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